Why the PDF Format is so Dominant

This text accounts for a bi-annual document file format analysis conducted by Google to determine the popularity of these formats. The following is a survey conducted in 2013.

Understanding HTML
The following are some of the three reasons why HTML is excluded from the survey. First is the fact that the number of HTM and HTML as reported by Google vary from 20 to 50 times. This leaves you with very little to learn especially because HTML is the primary substance of al web things. The second reason is the fact that it is a way of restricting scope to documents that may be abstracted due to downloading or capturing from the host with little or no changes on appearance and utilization. Usually most power point files will not allow for extraction from the first source computer.

This is one of the major reasons why PDF is important.
Lastly, in compliance with the needs of this document, HTML is not considered as a document and for good reasons. Unlike PDFs that can be single paged invoices, several paged catalogs, annual plans or a several thousand plan with complete pictorial evidence and models drawings. The PDF may include different sources as well scanned evidence. On the contrary, HTML pages contain texts that may not necessarily pass off as documents. It is impossible to screen login pages even with the best techniques making it a not so good candidate for documents consideration.

For this reasons the decision to not meaningfully consider all statistics on HTML and HTM is a conscious one just as Google does and compare them to PDF and DOC files. This is an invite for a new survey just in case you may feel different especially because the document is in HTML as opposed to PDF which would have been a rather obvious choice considering its view point.

Reasons behind PDF’s dominance
This is a format used even before the birth of hard copy printouts. It is a perfect example of your electronic hardcopy if you can visualize the document in this format. Business, publishers, and record keeping applications need flexible, reliable and capable analog data. In some instance, TIFF is preferred but mostly for pictures. This means that PDF remains the favorite file format in most of these industries.

Taking a closer look, you will discover that what you may consider important or unimportant in your document is not the case with PDFs. You should do more than count the files even if that is what this survey has done. Institutions that take time to understand their online content often get surprised when they realize that their PDF files contain more meaningful information than they had actually imagined.

Do you take advantage of your PDF technology
You need to understand the role of that ECM, share point and CMS just to mention a few systems use in the management of electronic paper. The features include a number of things including extensive document and content Meta data, great accessibility, watermarking capabilities, page management, redaction, content re-use and security and authenticity. Other features include 3D video, collation, scripting, annotations, and fillable forms.

While a good number of vendors have not accepted the importance of PDF files in customer organization and how well it can help with efficiency and opportunities. You need to ask your content management vendors to explain to you their strategies of accommodating your needs. PDF file formats have a lot to offer and should not be taken for granted if you want something that is reliable and flexible for your filing needs. It is still the easiest way to manage important information if you do not want to put in hard copy, as most companies may not prefer this. Remember that as many systems and formats are developed, PDF remains one of the most reliable in the market.

Chart data analysis
These type of data is proportional as opposed to being absolute. Actual results change significantly over time probably because of algorithm changes. The raw number may fluctuate but consistency and proportions make it possible to assume that whatever Google uses gives irregular results.

Tabular representation of PDF as a percentage of electronic document format

 

PDF

DOCx

XLSx

PPTx

EPUB

ODx

TXT/RTF

2011, April

81%

13%

3%

3%

?

?

?

2012, January

86%

10%

3%

1%

?

?

?

2012, August

83%

15%

1%

1%

?

?

?

2013 January

79%

17%

2%

1%

?

?

?

2013 June

83%

9%

5%

2%

?

?

?

2014 February

77.3%

5.5%

6.0%

6.1%

1.4%

0.8%

2.9%

Source: Google searches
for "filetype:pdf" etc.

The searches in this document were a contribution of the Mac OS / Chrome from Cambridge mass in the United States of America. You should not use it as a basis for your conclusion because results vary depending on the country in question. Furthermore, the days of the week may also affect how your result turns out.